• Overview
• Council
• Contact

• Important Dates
• Congress Format
• Scientific Program
• Accreditation
• Accommodations
• Registration
• Location
• Transportation
• Social Events
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• Scientific Advisory
   Committee
• Exhibitors
• Sponsorship
• Abstracts
• Congress Supporters

Exhibitor Information

Click here to download the exhibitor prospectus.

• Exhibit Forms
• Exhibit Dates and Hours
• Registration And Booth Assignment
• Exhibit Personnel and Additional Badges
• Booth Spaces and Fees
• Cancellation
• Shipping Info
• Notice of Disability
• Rules And Regulations
• Additional Information
  

Exhibit Forms

• Additional Badge (PDF)
• Mini Exhibitor Prospectus (PDF)
• Full Exhibitor Prospectus (PDF)
• Exhibitor Services (Coming Soon!)
• Exhibitors Rules And Regulations (PDF)
  *All exhibitors are responsible for reading and adhering to the 4th Congress of the IPTA Exhibitor rules and regulations.
• IPTA Exhibit Application (PDF)
• Floor Plan (PDF)

Exhibit Dates and Hours

Failure to Occupy Space

Booth space not occupied by the exhibitor by 4:00 pm on Saturday, March 17, 2007, will be forfeited without refund to the exhibitor, and the space may be resold or used by the IPTA.

Dismantling of Exhibits

It is imperative that no exhibitor begins dismantling, packing, or teardown of their space until 1:00 pm on March 21. This could result in denial of a future exhibit application for the exhibitor.

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Registration And Booth Assignment

Assignment of Booth Space

Priority for space assignment will be based on a first-come, first-serve basis, the individual preference of space and the date in which the request is received. Tentative reservations will be accepted via faxed exhibitor application. All tentative reservations will be held for 10 working days only. Within this time period, the application and required deposit must be forwarded to the IPTA tradeshow department or tentative space will be released. Management reserves the right to make any revisions, if necessary, to the floor plan.

Exhibit Registration

Registration Deadline: January 10, 2007
No registrations will be accepted via telephone

2 Ways to Register for Exhibit Space

Fax:
Click here to download the exhibit application. Fax the completed form, including credit card information to Meredith Weiner, IPTA Meeting and Exhibit Manager, at 856-439-0525.

Mail:
Click here to download the exhibit application. Mail the completed form, including credit card information or check payable to IPTA to:

Meredith Weiner
IPTA Meeting and Exhibit Manager
15000 Commerce Parkway - Suite C
Mt. Laurel, NJ 08054

Applications for exhibit space must be made on the official application. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should indicate so on their applications. Careful consideration will be given to all such requests.

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Exhibit Personnel and Additional Badges

All registered exhibit personnel will be issued an exhibitor's badge and must be employed by the Exhibitor or have a direct business affiliation. Each booth space includes two complimentary exhibitor badge.

Additional Exhibitor badges may be purchased for $50. Click here to download an Additional Exhibitor Badge form. All exhibitor badges include 1 copy of the onsite mini-program and the program book. Badges must be worn at all times when entering the exhibit hall. Representatives without a badge will not be admitted to the exhibit hall.

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Booth Spaces and Fees

Standard booth is 10 feet by 8 feet. Each booth space includes two
complimentary registrations for the exhibit area.

Payment Policy

The exhibitor agrees to enclose with the exhibitor application a deposit of 50 percent of the rental fee, made payable to the IPTA, and mailed to IPTA Tradeshow Department, Attention: Meredith Weiner, 15000 Commerce Parkway, Suite C, Mt. Laurel, NJ 08054. The remaining 50 percent is due by Wednesday, January 10, 2007. Exhibitors who are not paid in full will not be permitted to set up their booth and the association has the right to resell the space. All checks must be made out in U.S. dollars drawn on a U.S. bank. Anyone paying for booth space via wire transfer must cover all costs, including their bank charge and the IPTA’s bank charge. Please call the exhibit manager for additional details on wire transfer costs.

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Cancellation of Booth Space

Cancellations must be submitted to the IPTA Tradeshow Department in writing. The official cancellation date will be the date the exhibitor’s written notice of cancellation was received in the IPTA Tradeshow Department office.

• After February 1, 2007 – forfeit all monies.
• Prior to February 1, 2007 – refund less $200 processing fee.

Cancellation of Exposition

It is mutually agreed that in the event of cancellation of the International Pediatric Transplant Association (IPTA) due to fire, strikes, governmental regulations, war, acts of God, terrorism or causes which would prevent its scheduled opening or continuance, then and thereupon this agreement will be terminated and the IPTA Council shall determine an equitable basis for the refund of such portion of the exhibit fees as is possible, after due consideration of expenditures and commitments already made.

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Shipping Information

All costs associated with the shipping and receiving of exhibit materials are the responsibility of the exhibitor. If you are planning to bring equipment, giveaways or any type of working material in bulk, we suggest that you utilize the services of a Mexican Customs Broker.

The recommended customs broker will hold your items and deliver them to the Grán Melia Cancún prior to set up.

Consolidator and Mexican Customs Clearance

We recommend the following company:

Global Caribbean, Inc.
Main Contact: Melissa Velasquez
Phone: 954-894-4500 (USA)
Fax:954-894-9190 (USA)
Email: melissa@globalcaribbean.com
Address:
3910 Pembroke Road
Hollywood, Florida 33021

Items must be shipped and received in their Hollywood, Florida office two weeks prior to the event.

Please contact Global Caribbean, Inc. directly with all shipping questions.

Click here to download a Global Caribbean shipping information packet.  The information packet includes the following materials: Global Caribbean agreement, instructions on how to pack your boxes, a shipping form, and a return form.

Please note: Shipping via UPS or DHL - your merchandise will be detained in Mexico City. It is recommended you select other vendors when shipping to Cancun.

Notice of Disability

IPTA fully complies with the legal requirements of the Americans with Disabilities Act rules and regulations. Participants of this event in need of special accommodations should submit a written request of your needs to the IPTA office or send request along with your registration form. The IPTA cannot ensure the availability of appropriate accommodations without prior notification.

Rules and Regulations

Exhibitors are responsible for reading and adhering to the rules and regulations of the IPTA Exhibit Management.  Click here to download a copy of the current rules and regulations.

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Additional Information

For further information, contact:

Meredith O. Weiner
Meeting and Exhibit Manager
IPTA
15000 Commerce Parkway, Suite C
Mt. Laurel, NJ 08054

Phone: 856-642-4419
Fax: 856-439-0525
E-mail: mweiner@ahint.com

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